The Operating
System for Modern Payroll
& HR.
Automate payroll, manage shifts, track expenses, and run your entire workforce — all from one HMRC-compliant platform built for UK businesses.
Everything You Need, Nothing You Don't
A complete workforce management platform — from payroll and scheduling to expenses, documents, and analytics. All modules work together seamlessly.
Payroll Engine
Fully automated UK payroll with PAYE, National Insurance, and pension calculations. One-click RTI submissions to HMRC.
- Auto PAYE & NI calculations
- Pension auto-enrolment
- RTI/FPS/EPS submissions
- Payslip generation & download
Time & Attendance
Real-time clock-in/out with GPS verification, break tracking, and automated timesheet generation with manager approval.
- Mobile clock-in with GPS
- Break management
- Timesheet auto-generation
- Manager approval workflow
Shift Scheduling
Visual drag-and-drop rota builder with shift templates, conflict detection, and instant team notifications.
- Drag-drop rota builder
- Reusable shift templates
- Conflict detection
- Week-at-a-glance view
Leave Management
Streamlined leave requests with real-time balance tracking, entitlement policies, and calendar-integrated approvals.
- Self-service requests
- Balance & accrual tracking
- Custom leave types
- Team calendar view
Employee Hub
Complete employee lifecycle — onboarding workflows, directory, profiles, and compliance documentation.
- Digital onboarding
- Employee directory
- Self-service portal
- Right-to-work checks
Expense Claims
Submit, approve, and track expense claims with receipt uploads, categories, and spending analytics.
- Receipt capture
- Approval workflows
- Category management
- Spending reports
Document Vault
Secure, centralised document storage with categories, expiry alerts, and compliance tracking for every employee.
- Secure storage
- Expiry alerts
- Compliance tracking
- Category organisation
Analytics & Reports
Real-time dashboards with payroll trends, absence rates (Bradford Factor), department costs, and forecast modelling.
- Payroll cost trends
- Bradford Factor scoring
- Department analytics
- Forecast engine
Overtime & Holiday Pay
UK statutory 28-day holiday accrual, overtime rules, and automated pay calculations based on hours worked.
- 28-day statutory calc
- Overtime rules engine
- Accrual tracking
- Auto pay calculation
Team Chat & Shift Swaps
Built-in team channels, direct messaging, and shift swap requests with manager approval — no external tools needed.
- Team channels
- Shift swap requests
- Manager approval
- Real-time messaging
Billing & Subscriptions
Stripe-powered subscription management with usage tracking, invoice history, and customer portal access.
- Stripe integration
- Plan management
- Invoice history
- Customer portal
Locations & Performance
Multi-location workforce management with performance review cycles, goal tracking, and training compliance.
- Multi-location support
- Review cycles
- Goal tracking
- Training records
All modules included in Professional & Enterprise plans • View pricing →
Built for the Way UK Businesses Actually Work
Purpose-built for UK payroll, compliance, and HR workflows. Not a generic tool — a platform designed around how your business operates.
HMRC Compliant
Built-in UK tax rules, automatic RTI submissions, and real-time compliance monitoring
Bank-Grade Security
256-bit encryption, SOC 2 compliant infrastructure, automatic backups, and audit trails
Lightning Fast
Process payroll in minutes. Real-time sync across all 12 modules with zero downtime
Predictive Analytics
Real-time dashboards, Bradford Factor scoring, payroll forecasting, and cost projections
UK-Based Support
Dedicated account managers, priority support, and onboarding assistance from our UK team
Multi-Location Ready
Manage teams across multiple offices and locations from one unified dashboard
PayTrack vs. The Old Way
See why businesses are switching
Live in Under an Hour
From signup to your first payroll run — no consultants, no complex setup.
Create Your Account
Sign up in 2 minutes with your company details. No credit card required — start free instantly.
Configure & Import
Set up pay schedules, leave policies, and import employee data via CSV. Our wizard guides you through.
Go Live
Start processing payroll, tracking time, managing shifts, and approving expenses from day one.
Scale & Optimise
Use analytics and automation to continuously improve. Add modules as your business grows.
Connects With Your Existing Tools
PayTrack integrates with the tools you already use — accounting, communication, and HR platforms.
Accounting & Finance
Xero
Real-time financial sync
QuickBooks
Automated payroll data
Sage
Journal entries sync
Stripe
Payment processing
Communication
Slack
Team notifications
Microsoft Teams
Integrated messaging
Google Workspace
Calendar & email sync
WhatsApp Business
Staff notifications
HR & Productivity
BambooHR
HR data sync
Workday
Enterprise integration
Zapier
Custom automations
REST API
Build custom flows
Need a custom integration?
Our API and Zapier connection let you build anything
Loved by Teams Nationwide
From London tech startups to Manchester restaurants — hear from businesses transforming their operations
“PayTrack transformed our payroll process completely. What used to take us 3 days now takes 20 minutes. The HMRC compliance automation alone is worth every penny.”
“Managing shift swaps and overtime for 40+ hospitality staff was a nightmare. PayTrack's rota builder and holiday accrual tracking have been absolute game-changers for us.”
“The analytics dashboards give us insights we never had before — Bradford Factor scoring, department cost breakdowns, forecasting. It's like having an extra finance team.”
“As a fast-growing startup going from 10 to 80 staff, we needed something that scales. PayTrack handles everything — expenses, documents, performance reviews — seamlessly.”
Plans That Scale With You
Start with a 14-day free trial. No credit card required. All prices in GBP.
Starter
For small teams getting started
Billed annually
- Up to 10 employees
- Core payroll engine
- Time & attendance
- Leave management
- Employee self-service
- Email support
Growth
Most popular for growing teams
Billed annually
- Up to 25 employees
- Everything in Starter
- Shift scheduling & templates
- Expense claims
- Document vault
- Overtime & holiday pay
- Priority support
Professional
For established businesses
Billed annually
- Up to 100 employees
- Everything in Growth
- Analytics & reporting
- Team chat & shift swaps
- Multi-location support
- Performance reviews
- API access
- Dedicated support
Need more than 100 employees? Contact us for Enterprise pricing →
All plans include 14-day free trial • No credit card required • Cancel anytime
Common Questions
Everything you need to know about PayTrack, from setup to compliance. Can't find what you're looking for?
Get in touch with our team →All plans include core payroll, time tracking, shift scheduling, and leave management. Growth adds expense claims, document vault, and overtime tracking. Professional unlocks all 12 modules including analytics, team chat, performance reviews, and multi-location support.
Yes — PayTrack is fully HMRC-compliant with automated RTI (Real Time Information) submissions, FPS/EPS filing, pension auto-enrolment, and year-end processing including P60s and P11Ds. We stay up-to-date with all UK tax legislation changes.
Most teams are live within an hour. Create your account, configure pay schedules and leave policies, import employees via CSV, and run your first payroll. Our setup wizard guides you through every step, and our UK-based support team is on hand to help.
Absolutely. We offer a 14-day free trial with full access to all features in your chosen plan — no credit card required. You'll see exactly how PayTrack handles payroll, scheduling, expenses, and more before committing.
Yes — the Professional and Enterprise plans support unlimited locations. Manage teams across different offices, sites, or regions from one unified dashboard with location-specific reporting and scheduling.
Security is our top priority. We use bank-grade 256-bit encryption, SOC 2 compliant infrastructure, automated backups, comprehensive audit trails, and GDPR-compliant data handling. Your payroll data is protected to the highest UK standards.
Yes — we support CSV imports for employee records, payroll history, and leave balances. We also integrate directly with Xero, Sage, QuickBooks, BambooHR, and more. Our migration team helps ensure a smooth, zero-disruption transition.
All plans include email support with same-day response. Growth plans get priority support, and Professional/Enterprise customers receive dedicated account managers and phone support. Our entire support team is UK-based.