Employee Hub
Your entire workforce, one place
Manage the complete employee lifecycle from first offer letter to final offboarding. Centralised profiles, digital onboarding, self-service portals, and compliance documentation — all in one unified directory.
Key Capabilities
- Digital onboarding workflows with task checklists
- Centralised employee directory with smart search
- Self-service portal for personal details and documents
- Right-to-work verification and compliance tracking
- Customisable employee profiles with unlimited fields
- Organisation chart and reporting structure
- Employment contract and offer letter management
- Offboarding checklist with asset return tracking
Everything You Need
A deep dive into what makes PayTrack's employee hub module best-in-class
Digital Onboarding
Create multi-step onboarding workflows with task assignments, document collection, policy acknowledgements, and system access provisioning — all before day one.
Employee Directory
Searchable directory with filters by department, location, role, and status. Quick profile cards with contact details, reporting lines, and employment status.
Self-Service Portal
Employees update their own personal details, view payslips, check leave balances, and download documents. Reduces HR admin time by up to 60%.
Right-to-Work
Track document expiry dates, set automated reminders, and maintain a full audit trail for Home Office compliance. Never miss a renewal deadline.
Custom Profiles
Add unlimited custom fields to employee profiles — certifications, uniform sizes, emergency contacts, vehicle registrations — whatever your business needs.
Org Chart
Visual organisation chart auto-generated from reporting structures. See team hierarchies, span of control, and department composition at a glance.
Contract Management
Store employment contracts digitally, track probation periods, manage contract renewals, and generate offer letters from templates.
Offboarding
Structured offboarding checklists covering IT access removal, asset return, exit interviews, and final pay calculations. Nothing gets missed.
Bulk Import
Import employee data from CSV files or existing HR systems. Map fields, validate data, and onboard entire teams in one operation.
Built For Real Workflows
See how UK businesses use employee hub in PayTrack every day
New Hire Onboarding
HR creates the new starter, triggers the onboarding workflow — the employee receives welcome emails, fills in their details, uploads documents, and acknowledges policies before day one.
Right-to-Work Audit
Filter employees by document expiry date. Export the list, review upcoming renewals, and send automated reminder emails to affected staff.
Team Restructure
Update reporting lines in the directory, reassign departments, and the org chart updates automatically. All historical records are preserved.