Leave Management
Effortless time-off management
Streamline the entire leave process — from employee requests to manager approvals. Track balances, enforce policies, and maintain full visibility across your team's availability.
Key Capabilities
- Self-service leave requests from any device
- Real-time balance tracking with accrual rates
- Custom leave types (annual, sick, compassionate, TOIL, etc.)
- Manager approval workflow with one-click actions
- Team calendar view showing all approved leave
- Entitlement policies with carry-over rules
- Bradford Factor integration for absence monitoring
- Automatic payroll sync for paid/unpaid leave
Everything You Need
A deep dive into what makes PayTrack's leave management module best-in-class
Self-Service Requests
Employees submit leave requests from their phone or desktop. Select dates, leave type, and add notes — managers get instant notifications to approve or decline.
Balance Tracking
Real-time visibility into remaining entitlement, used days, pending requests, and carried-over balance. Employees always know exactly where they stand.
Custom Leave Types
Configure unlimited leave types with their own entitlements, approval rules, and payroll treatment. Annual leave, sick leave, jury service, bereavement — all customisable.
Team Calendar
Visual calendar showing all approved leave across your team. Spot coverage gaps and plan around busy periods before approving new requests.
Entitlement Policies
Set up accrual rules, pro-rata calculations for part-time staff, carry-over limits, and service-based enhancements. Policies auto-apply to the right employee groups.
Bradford Factor
Automatic Bradford Factor scoring to identify patterns of short-term absence. Set thresholds for manager alerts when scores exceed targets.
Public Holidays
Built-in UK bank holiday calendar with automatic entitlement adjustments. Support for regional variations (Scotland, Northern Ireland).
Reporting
Absence reports by department, leave type, and period. Export to CSV for further analysis or share with senior leadership.
Payroll Integration
Approved leave automatically feeds into payroll. Paid leave, unpaid leave, and statutory payments all calculated correctly without manual intervention.
Built For Real Workflows
See how UK businesses use leave management in PayTrack every day
Holiday Request
Employee opens the app, selects 2 weeks in August, submits the request. Manager sees the team calendar, confirms no conflicts, approves with one tap.
Year-End Carry-Over
At year-end, the system automatically calculates carry-over based on your policy. Unused days roll forward (or expire) without any admin work.
Absence Investigation
Bradford Factor flags an employee with a score of 200+. HR reviews absence patterns, sees 6 single-day absences over 3 months, triggers a welfare meeting.