Shift Scheduling
Build rotas in minutes, not hours
Visual drag-and-drop rota builder with reusable templates, automatic conflict detection, and instant push notifications. Create, publish, and manage schedules from one intuitive interface.
Key Capabilities
- Drag-and-drop visual rota builder
- Reusable shift templates for recurring patterns
- Automatic conflict detection (double-bookings, availability)
- Week-at-a-glance and month views
- One-click rota publishing with team notifications
- Copy and paste previous week's rota
- Employee availability and preference tracking
- Mobile access for staff to view their schedule
Everything You Need
A deep dive into what makes PayTrack's shift scheduling module best-in-class
Visual Rota Builder
Drag shifts onto a weekly grid with an intuitive interface. See coverage gaps, overtime risks, and conflicts in real time as you build the schedule.
Shift Templates
Save common shift patterns — early shift, late shift, split shift — and apply them with one click. Perfect for businesses with recurring schedules.
Conflict Detection
Automatic alerts when you schedule an employee who's already booked, on leave, or exceeding their contracted hours. Prevent problems before they happen.
Team Notifications
Publish the rota and every team member gets an instant notification. Changes trigger automatic updates so everyone always has the latest schedule.
Availability Management
Employees submit their availability preferences through the app. Schedule with confidence knowing who's available and who has restrictions.
Copy & Repeat
Copy last week's rota and make small adjustments. Perfect for businesses with stable patterns that only need minor weekly tweaks.
Coverage Analysis
Visualise staffing levels throughout the day. Spot under-coverage during peak hours and over-staffing during quiet periods.
Cost Forecasting
See the projected labour cost as you build the rota. Compare against budget targets before publishing to keep costs under control.
Multi-Location
Build and manage rotas across multiple sites from one dashboard. Transfer staff between locations when needed with automatic schedule updates.
Built For Real Workflows
See how UK businesses use shift scheduling in PayTrack every day
Weekly Rota Planning
Copy last week's rota, drag a few shifts around, check for conflicts, hit publish — the entire team gets notified. 10 minutes start to finish.
Bank Holiday Cover
Create a special bank holiday shift template with adjusted hours and enhanced pay rates. Apply it to the holiday week in one click.
New Location Opening
Set up shift templates for the new site, define coverage requirements, and build the first rota using availability data from your existing team.